Thursday, 25 August 2016

Why You Should Digitally Lock Your Vital Documents

Posted By: Confidence Ezemadu - 14:34

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PS: this is a guest contribution from Rafe Zetasci
I have since forgotten about this article until today when I was going through my many guest posts articles received and kept on my document library. I decided to pick this one cause I feel the need for everyone to be secured.
As organizations are striving to connect with their valuable partners, employees, customers and clients, it is becoming increasingly difficult to safeguard against digital security violations. In order to protect classified information against unauthorized access and violations, enterprises are opting for digital rights management fundamentals as an important factor in locking down digital security.

Some of the obvious document security choices include opting for a well-known DRM system, safeguarding critical documents with passwords, communicating data securely through a private SSL and clean wiping employee devices if misplaced or lost.

If every enterprise recognizes these choices as well as other essential DRM practices, why do we still hear of massive document security violations taking place in leading organizations? Some of the headline grabbing stories in the last few years have been focused on organizational data infarcts and the accompanying plummeting of brand legitimacy and value.
                                      
To help man-oeuvre the world of DRM choices, here are

two critical tips that can help in digitally locking vital documents.

digitally locked document
1.]    Ensure the safety of digital data from the onset of its journey.

Lets take a close look at this. An associate carries his iPad to a number of locations, particularly to customer venues at the commencement of a client information-procuring procedure. The associate takes on specific information from various customers electronically.

However, during lunch the iPad gets stolen or lost with all the classified customer information that was captured during the day, including classified phone numbers, payment information, Social Security numbers, emails and addresses.

Irrespective of whether the iPad gets lost or stolen, all of the sensitive data that was encapsulated during the day now stands at risk of being exposed to unscrupulous parties.

Because the breach has taken place, the current set of customers may not be the only ones to think twice about conducting business with you but rather future clients might also learn about the digital breach through a public report when examining vendors, which will compel them to disregard your services and employ your competitor.

Hence, it is extremely vital that information capture processes are securely protected and safeguarded. When examining customer information capture solutions, it is important to consider digital rights management. Although it might not be headline news on the loss of the iPad and the data contained in it, the next point is worth considering.

2.] It's not about the size of the loss, rather the relevance of what has been lost.

In a number of industries, especially finance related, the sensitive nature of data and compliance does not require second thought on putting digital locks on classified information and documents.

Now, what most companies fail to understand is that data into wrong hands itself could be hazardous, and even a tiny breach could greatly hamper customers confidence. Organizations that exclusively take care of identifiable information of any nature must take adequate measures to safeguard digital information and data.

It is important to understand every step of a process in order to ensure that accurate DRM functionality is employed. Beyond customer information, the leakage of a single piece of information can still be calamitous.

Irrespective of whether a highly protected piece of information is printed and taken out of secure premises, or classified intellectual property that is surreptitiously emailed to a malicious party in a commercial environment, the underlying consequences and the ensuing compliance infringement and legal battles become unendurable threats.

DRM solutions are perfect for leading brands across the financial industry, medical, insurance, advertising, government and various others to help them accomplish digital transformation by securing their classified data and build market share.

About The Author
Rafe Zetasci is a web analyst and currently works with passwordprotectpdffile.com, where they help in protecting PDF Files and Documents to secure your important information from being copied and stolen from unauthorized persons.

About Confidence Ezemadu

Confidence Ezemadu is a lover of information and just loves to take note as he reads. Hence, Mytechboard was born

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